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Receptionist & File Clerk (Part time) 


Housing Authority of the City of Hartford
Is looking for a Receptionist & File Clerk (Part-time)

This is a part-time position with no benefits.   The hourly rate is $12.00.   This part-time position is fifteen (15) hours per week.

Some Duties Include:
‚ Establishes and maintains the professional environment of the Reception area, including, but not limited to, ensuring that no one other than employees with business reasons are to be permitted in the Reception area.
‚ Consistently maintains excellent attendance record, with regard to timeliness and unscheduled absences 
‚ Reports any workplace security issues immediately to Supervisor, and/or the Executive Director’s office; calls Police/Fire departments in case of emergency in Central Office.
‚ Receives visitors and notifies staff of their presence.
‚ Ensures that staff escorts visitors in and out of the building; ensuring that no one is allowed to be in the building without a staff escort; immediately reporting to supervisor any violations.
‚ Documents and reports any violation of security procedures immediately to your supervisor and/or executive staff.
‚ Directs callers appropriately.
‚ Maintains daily accurate and updated sign in/out sheets in main lobby.
‚ Performs general offices duties such as typing and operating office machines.
‚ Places materials into storage receptacles, such as file cabinets, boxes, bins or drawers =, according to classification and identification information.
‚ Assists the department copying, folding, filing, and opening mail.
‚ Assists on special projects as needed.
‚ Becomes familiar with the existing filing system and identify any potential opportunities for improvements or adjustments.
‚ Appropriately files and quickly retrieves documents and paperwork as requested.
‚ Performs regular checks and tests to ensure documents are where they should be; implement any necessary fixes.
‚ Time management skills with the ability to multitask and thrive in an often times fast-paced work environment.
‚ Receives packages and call appropriate staff for retrieval.
Some Qualifications Include:
‚ Associates Degree preferred, High School Diploma/GED with equivalent experience considered.
‚ Five (5) years’ experience performing a customer service-related/receptionist function
‚ Demonstrated knowledge of city, state federal and private housing resources available to residents
‚ Proficiency in communicating this knowledge effectively to clients.
‚ Demonstrated knowledge of the functions of the Authority.
‚ Willingness to follow directions and respond to requests
‚ Proven considerable knowledge of the housing application process, departmental objectives and procedures, as well as of the practices, procedures and terminology ordinarily employed in public housing.
‚ Demonstrated ability to maintain professional demeanor under pressure
‚ Demonstrated ability to establish and maintain effective working relationships with departmental officials, subordinates, employees and their representatives, professional groups and the general public. This includes demonstrating courtesy and respect for others; a strong customer service orientation and maintaining a positive professional attitude in representing the proper image of the Authority at all times.
‚ Bilingual English/Spanish required.
You may apply by emailing your resume to HACHrecruiting@hartfordhousing.org
Deadline:  Open Until Filled

© 2018 The Housing Authority of the City of Hartford 180 John D. Wardlaw Way, Hartford, CT 06106
(860) 723-8400

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