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IFB 1784-17 Temporary Staffing Services and Addendum #1

HOUSING AUTHORITY OF THE CITY OF HARTFORD

180 John D Wardlaw Way

HARTFORD CT  06106

INVITATION TO BID # 1784-17   Temporary Staffing Services

 

SCHEDULE OF EVENTS: 


Notice of Impending Solicitation Friday, April 7, 2017 

Solicitation Issuance Monday, April 17, 2017 

Pre-Bid Conference None Scheduled 

Bid Opening Thursday, May 4, 2017 @ 2:00 pm 

Award Award on or around week of May 8, 2017 

Contract Effective Date June 4, 2017 

SECTION 1 
INSTRUCTIONS TO BIDDERS 



1.1. INTRODUCTION 



The Housing Authority of the City of Hartford (the “Authority”) is issuing this Invitation for Bids (“IFB”) seeking to contract with one or more staffing agencies (each a “Contractor”) to provide temporary office workers and laborers on an "as needed, when needed" basis. The Authority reserves the right to make one award or multiple awards under this IFB, whichever is deemed to be in its best interest. Any obligations of those submitting bids in response to this IFB (“Bidders”) continue to be obligations of Contractor(s) when awarded. 

Term Contract. The term of the contract resulting from this solicitation (the “Contract”) will be for three (3) years commencing on the date of award. Upon satisfactory completion of the initial term of the Contract, the Authority may extend the term of this Contract for two additional one year terms at its sole option at the prices initially bid by each successful Contractor. The Authority shall provide Contractor with written notice of its intent to extend the Contract at least ninety (90) days prior to the expiration of the then current Contract term. 

Quantities. The Contract is an indefinite delivery, indefinite quantity contract. Services are required as and when needed. 

Non-Exclusive. The Contract is not an exclusive contract and there is no guarantee as to the amount of work to be assigned for any particular period of time. The Authority reserves the right to go out to separate solicitation for major projects or for assignments not covered by the Scope of Services described in this IFB. 

Funding. The Contract is contingent upon continued funding availability from one or more sources including the Federal Housing and Urban Development (HUD) Capital Fund Program. In the event that funds are not available at any time during the Contract term, the Authority reserves the right to cancel the Contract. In such event, each Contractor will be paid for satisfactory services provided to date of cancellation. 

The Contract is subject to an aggregate annual not to exceed expenditure limit of two hundred forty five thousand dollars ($245,000.00) across all Contractors (the “Annual Limit”). Annual expenditures may not exceed the Annual Limit without confirmation of funds availability and the prior approval of the Board of Commissioners. 


1.2. PRE-BID MEETING 

A pre-bid meeting has not been scheduled for this IFB. 


1.3 QUESTIONS AND COMMUNICATION 

All questions must be put in writing to the Contact named below no later than 5 calendar days before the due date for the submission of bids. The intent of this requirement is to assure that all Bidders are in receipt of the same information and to allow the Authority sufficient time to post questions and answers in an Addendum to this IFB. The Authority reserves the right to use its discretion in issuing Addenda for questions and answers; only those questions and answers which might materially affect a vendor’s bid will result in an Addendum. It is the responsibility of each Bidder to check the Authority’s website: www.hartfordhousing.org for a copy of all Addenda issued for this IFB. 

NOTE: Any solicitation or lobbying directed to any Authority staff or the Board of Commissioners is prohibited and is a ground for disqualification of Bidder’s bid. 


SOLE CONTACT 

Ben Bare 
General Counsel and Chief Procurement Officer 
180 John D Wardlaw Way 
Hartford, CT 06106 

email:bids@hartfordhousing.org
www.hartfordhousing.org 


1.4. BID DEADLINE AND DELIVERY 

Bidders must deliver in a sealed package one (1) original, and one (1) copy of their bid to the following location no later than 2:00 PM on Thursday May 4, 2017. 


Deliver to: 

Housing Authority of the City of Hartford 
Attention: Bid Department 
180 John D Wardlaw Way 
Hartford, CT 06106 

To assure proper receipt and handling of bids, the outside of the package must be clearly marked with Bidder’s Name and Address, and the words: Bid for Temporary Staffing Services 1784-17

For complete IFB 1784-84 please click here

For IFB 1784-17 Addendum #1 please click here

© 2018 The Housing Authority of the City of Hartford 180 John D. Wardlaw Way, Hartford, CT 06106
(860) 723-8400

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