RFP 1783-17 Legal Services and Addendum #1
The Housing Authority of the City of Hartford
RFP 1783-17 Legal Services
SCHEDULE OF EVENTS:
Notice of Impending Solicitation Friday, March 24, 2017
Solicitation Issuance Monday, April 3, 2017
Proposal Due Date Thursday, April 20, 2017 @ 2:00 pm (Details 1.4)
Evaluation Period (tentative) Week of April 24, 2017
Award/Contract Effective On or around week of May 8, 2017
The Housing Authority of the City of Hartford (the “Authority”) is seeking to contract with one or more qualified law firms(s) (each a “Contractor”) to provide a full range of legal services on an "as needed, when needed" basis. The provision of all legal services will be managed by the Authority’s in-house General Counsel. Respondents to this RFP (each a “Respondent”) may propose services in any or all of the Service Areas described in the Scope of Services section of this RFP. The Authority reserves the right to make one award or multiple awards under this RFP, whichever is deemed to be in its best interest. Any obligations of Respondents in this RFP continue to be obligations of Contractor(s) when awarded.
Term Contract. The term of the contract resulting from this solicitation (the “Contract”) will be for three (3) years commencing on the date of award. Upon satisfactory completion of the initial term of the Contract, the Authority may extend the term of this Contract for two additional one year terms at its sole option at the prices established in Appendix B of the Contract. The Authority shall provide Contractor with written notice of its intent to extend the Contract at least one hundred eighty (180) days prior to the expiration of the then current Contract term.
Quantities. The Contract is an indefinite delivery, indefinite quantity contract. Services are required as and when needed.
Non-Exclusive. The Contract is not an exclusive contract and there is no guarantee as to the amount of work to be assigned under any particular Service Area for any particular period of time. The Authority may award contracts to multiple firms covering the same Service Areas if it is in the best interest of the Authority to do so. The Authority reserves the right to go out to separate solicitation for major projects or for assignments not covered by the Service Areas described in this RFP.
Funding. The Contract is contingent upon continued funding availability from one or more sources including the Federal Housing and Urban Development (HUD) Capital Fund Program. In the event that funds are not available at any time during the Contract term, the Authority reserves the right to cancel the Contract. In such event, each Contractor will be paid for satisfactory services provided to date of cancellation.
1.2. PRE-PROPOSAL CONFERENCE
A Pre-proposal conference has not been scheduled for this RFP.
1.3 QUESTIONS AND COMMUNICATION
All questions must be put in writing to the RFP Contact named below no later than 5 calendar days before the due date for the submission of responses. The intent of this requirement is to assure that all Respondents are in receipt of the same information and to allow the Authority sufficient time to post questions and answers in an Addendum to this RFP. The Authority reserves the right to use its discretion in issuing Addenda for questions and answers; only those questions and answers which might materially affect a vendor’s response will result in an Addendum. It is the responsibility of each Respondent to check the Authority’s website: www.hartfordhousing.org for a copy of all Addenda issued for this RFP.
NOTE: Any solicitation or lobbying directed to any Authority staff or the Board of Commissioners is prohibited and is grounds for disqualification of Respondent’s proposal.
SOLE RFP CONTACT
General Counsel and Chief Procurement Officer
180 John D Wardlaw Way
Hartford, CT 06106
1.4. PROPOSAL DEADLINE AND DELIVERY
Respondents must deliver in a sealed package one (1) original, and two (2) copies of their response to the following location no later than 2:00 PM on Thursday April 20, 2017.
Housing Authority of the City of Hartford
Attention: Bid Department
180 John D Wardlaw Way
Hartford, CT 06106
To assure proper receipt and handling of responses, the outside of the package must be clearly marked with Respondent’s Name and Address, and the words: RFP for Legal Services